Policies
Cancellation and Refund Policy
This policy applies to registration fees for NSSAPCON 2027, 6–7 February 2027, paid to the Neurosurgical Society of Vijayawada.
1. How to cancel
Email apcnscon2027@gmail.com from the email address you registered with. Please include:
- Your full name and registration reference (it starts with NSSAP- and is in your confirmation email)
- The payment transaction reference, if you have it
- The reason for cancelling (optional)
We will acknowledge your request within 3 working days. The date we receive your email decides which refund applies. Cancellations by phone or message cannot be accepted, because we need a written record.
2. How much is refunded
| Request received | Refund |
|---|---|
| On or before 31 December 2026 | Fee refunded, less a 25% processing charge |
| 1 to 31 January 2027 | 50% of the fee refunded |
| From 1 February 2027, or if you do not attend | No refund |
Percentages are of the registration fee you paid. Charges deducted by the payment gateway or bank when you paid are not refundable and are deducted from the refund.
Dates are in India Standard Time. Not attending without cancelling in writing (a no-show) is not eligible for a refund.
3. Transfer to a colleague
Instead of cancelling, you can transfer your registration to another delegate in the same category (PG / resident to PG / resident, or Neurosurgeon to Neurosurgeon). Send a written request by email until 31 January 2027, giving the new delegate’s full name, email address, mobile number and institution. There is no charge for a transfer. A PG who takes over a registration must show proof of PG status at the venue like any other PG delegate.
4. When you get your money
Once we approve a refund, we start it within 7 to 10 working days to the original payment method (the same card, UPI account or bank account). We cannot refund in cash or to a different account. After we start it, your bank may take a few more days to show the credit. We will email you when the refund has been issued.
5. If we cancel or postpone
If the organisers cancel the conference, every delegate receives a full refund of the registration fee, including any processing charge. If the conference is postponed or moved to another city, your registration carries over to the new dates automatically, or you can ask for a full refund instead.
Changes to individual speakers, sessions or timings do not count as a cancellation. We are not responsible for travel or hotel costs you have booked yourself.
6. Other cases
- Paid twice by mistake, or charged without a confirmation: write to us with the transaction details. A duplicate payment is refunded in full to the original payment method.
- Wrong category: if you registered as a Neurosurgeon but are a PG, we refund the difference. If you registered as a PG and cannot show proof of PG status, you pay the difference at the venue.
- Abstract not accepted: registration is separate from abstract review, so the normal rules above apply.
See also our Terms and Conditions and Delivery Policy.